Could YOU volunteer to help Kent Gymnastics?

Kent Gymnastics Association needs volunteers to join its General Gymnastics Technical Committee (GGTC) to help organise county Floor & Vault competitions.

Don’t be put off by the term ‘technical’ - you don’t need to have a gymnastics background or be a coach, you just need to have a little bit of time and be good at helping and organising.

Coaches are very busy people, so you could be a parent or carer, or club committee member, or an older gymnast who wants to gain some useful skills.

Whatever your background, we need you!

What is needed?

Ideally there needs to be a core team of six to eight volunteers from different clubs across Kent, with specific tasks, who would meet approximately three to four times a year. The typical roles are below and there is something to suit people’s different time commitments.

You will be working alongside a friendly team of volunteers and full training and guidance will be given.

Role

Main duties

Chair

Chair meetings, set agendas, co-ordinate the production (with all GGTC members) of a strategic plan with short, medium and long-term objectives for the discipline. Produce reports for AGM, report to Kent Executive and possibly sit on the exec committee. Oversee co-ordination of competitions.

Secretary

Administer meetings, book venues, take notes, circulate notes, co-ordinate actions, produce and send out competition entry packs.

Competition

co-ordinators

(a number of people needed to share out tasks across clubs)

Book venue and equipment and liaise with providers; book accommodation for officials; arrange refreshments (and sweets) for officials, arrange Welfare Officer and Floor Manager; book and liaise with photographers and leotard sellers and arrange payment of commission; order medals and rosettes and keep records;, receive entries and produce competition programme & liaise with clubs for corrections, etc; receive and check intention slips, produce excel scoresheet, produce judging slips, co-ordinate the judging panels, co-ordinate parental helpers, Provide laptop, printer and scorer, set up arena floor, set out judges’ tables, set out medals table, Health & Safety - produce risk assessments, ensure incidents are recorded.

Competition Treasurer

Arrange float for door entry, collect and manage money on entry, keep records, co-ordinate the admin of expenses sheets and get them signed, arrange payments to officials and judges, produce competition accounts, arrange prompt payments into account, liaise with Kent Treasurer.

Competition equipment co-ordinator

Liaise with all equipment providers, ensure all equipment is available and set up according to competition needs, ensure small equipment is available including tape measures, stop watches, crowd barriers, floor dividers, podium, mats, tables for judges, entry, scorer and announcer. Liaise with clubs to ensure manpower available for rig and de-rig.

What happens next?

If you are interested or would like to find out more please email Jon Green, GGTC chair.

A meeting will be held in the autumn where new volunteers can meet the team.

Page created: 4 July 2016